The Workshops and Tutorials Committee will evaluate proposals based on all information provided in these sections and will make decisions based on (i) the topic of the proposed event, (ii) the event’s format and likelihood of creating an engaging intellectual environment, and (iii) the inclusiveness of the event to people with different backgrounds and expertise.
We especially encourage proposals on emerging topics in robotics, including new problems, new domains, and robotics in emerging economies.
Submitted proposals are limited to 16 pages in pdf format and should follow the following template.
- Type and Duration. Specify whether you are submitting a workshop or a tutorial proposal and whether the event is half-day or full-day.
- Title. Provide a title for your event.
- Organizers. Provide an affiliation, address, email address, and URL for each organizer. Indicate which organizer will be the primary contact person. All correspondence will be sent to this person, who will be expected to respond promptly.
- URL. Please provide a URL to a live website with information about the proposed workshop or tutorial. The link should be included in the proposal.
- Abstract. Please provide a short paragraph (200 WORDS MAXIMUM) describing the proposed event. This paragraph will be used to advertise the event on the ICRA 2023 website.
- Content. Describe your event in detail and how you will ensure the highest quality content such that attendees get the most out of the expected exchanges of ideas. The proposed workshop/tutorial will be evaluated in terms of both its scientific quality and its potential to engage participants with a diversity of thought and background. We encourage you to think outside the box. Please include the following components:
- A brief description of the relevance of the workshop/tutorial topic and its expected impact, why contributed content will reflect the state of the art, and how the proposed event will expand the originality and diversity of workshop/tutorial content at ICRA 2023.
- A description of the format of the workshop/tutorial (e.g., presentations, panels, breakout sessions, interactive activities) and how it will encourage discussion and participation. Highlight any novel aspects of the format and explicitly state whether people who are unable to travel to the conference will be able to participate, and how (Zoom session? streaming talks + Q&A? etc.). Note that the event should provide a venue for young researchers to interact with senior researchers.
- A tentative schedule and, if the workshop/tutorial includes invited speakers, a list of confirmed speakers and a description of your efforts to include speakers from a diversity of demographics, geographic locations, and career stages. It is strongly recommended to include an appendix with an email from each speaker that confirms their intended participation and gives a tentative title of their talk. Please inform invited workshop speakers that they are expected to travel to London for the workshop and to attend the entire workshop in person if they accept your invitation. Invited speakers were most likely chosen as speakers because they can play an important role during the discussions at the workshop.
- A statement that the workshop organizers have read and will abide by the IEEE RAS Code of Conduct.
- Plan to solicit participation. Please describe (500 WORDS MAXIMUM) how you plan to solicit participation in your event if it is accepted. How do you plan to attract researchers with relevant expertise to attend the event? Steps that go beyond an email to robotics-worldwide are encouraged. If you have organized similar events in the past, estimate the number of participants that you expect. List the titles, organizers, and URLs of the prior events.
- Plan to encourage interaction among participants. Describe (500 WORDS MAXIMUM) what steps you will take to encourage interaction among participants. Workshops promote informal discussion of an active research area. How do you plan to promote active discussion between established experts and early-career researchers beyond invited talks and a poster session? Workshop or tutorial proposals that have the potential to increase the number and diversity of participants, encourage participants to stay for the full duration of the event, and promote interaction will be given preference.
- Dissemination. Describe (500 WORDS MAXIMUM) a dissemination plan for the tutorial materials or for the contributed papers, contributed talks, and outcomes of the workshop. Creation of an accessible online archive for media, articles, and discussions is strongly encouraged. Please describe the process and how access will be provided to participants and ICRA 2023 attendees. Strategies for reaching a broad audience, including researchers from traditionally underrepresented backgrounds, will be viewed as a particular strength. Workshop papers should encourage and prioritize submission of new ideas. A workshop paper submission may be a non-archival abstract based on a prior publication. However, it cannot take the form of an existing paper that is published or under review, and it cannot be considered published as a peer-reviewed paper.
- Compliance with RAS Guidelines for Workshop and Tutorial Organizers. Please include a statement confirming that the organizers will be present in person at the workshop and that the workshop will comply with the RAS Guidelines.
[RAS Guidelines should link to https://www.ieee-ras.org/about-ras/257-new-tc/1076-ras-guidelines-for-workshop-and-tutorial-organizers]
- (Optional) Alignment with the ICRA 2023 “Embracing the future – Making robots for humans”. Please describe how the proposed workshop or tutorial aligns with the ICRA 2023 conference theme. Note that this is not a requirement for acceptance but will be a factor in the acceptance decision.
- (Optional) Equipment. A computer projector and screen. List any other required equipment that the ICRA 2023 organizers might be able to provide.
- (Optional) Support of an IEEE RAS Technical Committee. If your workshop is held in conjunction with an IEEE RAS Technical Committee (TC), please provide the contact information and a brief statement (a few sentences) from a TC chair that describes how the TC will support the workshop and encourage long-term engagement with the topic of the workshop after its conclusion. The full list of IEEE RAS TC’s is available at http://www.ieee-ras.org/technical-committees